Once the preparation is done, following the instructions from Step 2: Preparing Files, the Results tab is automatically enabled, allowing the user to view the inspection results.
Reminder: The inspection process goes through three stages:
When identical differences are found, Verify groups them together to help speed up the process. In consequence, the Difference Card will contain a multiplier in green indicating the number of occurrences of said differences. Click ‘X' or OK to close the window, and check the box 'Do not show me this message again.’ to avoid this warning in the future.
The Difference List displays all the differences found when running an inspection.
Number of Differences
Number of Differences4 indicates how many differences have been found during an inspection.
To filter Differences:
Click the Filter5 icon.
Check/uncheck the Difference Types you want to see in the Difference List that is relevant to your inspection needs.
Note: Unchecked differences do not appear in the report.
Note: The number in parenthesis next to each Difference Type indicates the number of differences found.
To Sort Differences:
Click the Sort6 icon.
Choose to sort differences either by Reading Order or by Difference Type.
Sorting by Reading Order displays differences by following the order of their location in the documents
Sorting by Difference Type displays the differences in alphabetical order (of the difference types).
Discarded list of differences
To Discard a difference:
Select the difference in the Difference List and click on the Discard icon on the top right corner of the Difference Card (explained shortly). The discarded difference will disappear from the list and move to the Discarded7 section located at the top right corner of the Difference List.
Click on Discarded to view the list of discarded differences.
Click Back to return to the Difference List.
Note: Discarded differences do not appear in the report.
To restore a difference:
Click on Discarded.
Select the difference and click Restore on the top right of the Difference Card. The difference will be restored to the Difference List.
If multiple differences are discarded, select Restore All to instantly restore all discarded differences.
Each Difference Card8 contains the following information:
The Difference ID1 and the Difference type2 in the top left corner and the Comment3 and Discard4 icons in the top right corner.
The differences5 are also displayed as they appear in the Source and New file with page number6 indicated at the bottom respectively (i.e P1 for Page 1, P2 for Page 2, etc.).
Interpreting Certain Difference Types
Change: Change differences are detected whenever a text on the Source file does not match the one on the New file. When a Change difference is highlighted, a Change Grid appears on the bottom left corner, displaying which characters are different in red. The Change Grid can be toggled on and off when the Change difference is selected from the list.
Note: Difference types Space, Hyphen, Case also appear in the Change Grid.
Insertion: Insertion differences are detected whenever text exists in the New file but not in the Source file. When such a difference is selected, the Difference Card looks like this:
Deletion: Deletion differences are detected whenever text exists in the Source file but not in the New file.
To display a Deletion difference, a red ‘X' appears on the New panel where the intended text was supposed to be. The user also has the option to place it wherever they see fit, in case the automatic placement is not satisfactory.
Size, Font Type, and Color: Size, Font Type, and Color differences are detected whenever text in the Source file has text with font type, font size, or font color that is different from the text in the New file.
This is important to point out because when one of these differences is picked up, the Difference Card will show the mismatch alongside their respective values at the bottom. See screenshots below for examples of Size, Font Type, and Color Differences respectively.
Spelling Differences: Spelling differences are detected when errors exist on the New file according to the language selected in the Prep stage. Spelling differences are added to the Difference List only when Enable Spell Check is turned on.
The Difference Card will then show alternatives to the misspelled word that the user can hover over to get the full list of suggestions.
Graphics Differences: Graphics differences are detected only when Zone Graphics is used. Differences appear as a flashing image inside a red box as an overlay, automatically toggling between the Source and New file, displayed in the New panel.
Side-by-side view of how the Flash looks like in the New panel.
To Select a difference:
Click on the Difference Card in the Difference List.
A red vertical line gets added on the left side of the Difference Card
The teal dot disappears from the top left corner of the Difference Card indicating that the difference has been looked at
The red box of the selected difference becomes thicker on both the Source and New panel.
Commenting on a Difference
To assign a comment to a difference:
Select the difference in the Difference List. Click the Comment box on the top right corner of the Difference Card.
Add your comment inside the text field, and click Save to validate the change, or Cancel to discard.
Note: When a comment is made on a difference, the Comment icon turns white.
Deleting/editing a Comment
To delete/edit a comment:
Click on the ‘white’ Comment icon of a difference from the Difference List.
Clear or modify your existing comment, and click Save to validate the change, or Cancel to discard.
To cancel an Inspection:
Click on the Cancel button while an inspection is running.