Once the files are loaded, following the instructions from Step 1: Loading Files, the Prep tab is automatically enabled, allowing the user to interact with the uploaded files to prepare them for inspection.

Reminder: The inspection process goes through three stages:

  • 1. Prep

  • 2. Results

  • 3. Report

Prepare your files for inspection

The tools in this section allow users to mark up their files for partial or targeted inspections, limit the file comparison to a specific number of pages and enable additional inspection types like Spell Check and Zone Graphics.

*Point 7. is shown later on a subscreen.


Zone Text

The 4. Zone Text tool is used to perform partial or targeted inspections. The user can specifically include sections of a given document in Text inspections (excluding all other text) and compare them directly to the corresponding portions in the other panel.

To create a Zone:

  • Click the Zone Text icon.

  • Choose between Text Select or Marquee.

    • Text Select: As you draw the bounding box, the text selected will follow the reading order of the document.

    • Marquee: The text selected will be restricted to the bounding box you create by drawing your selection.

  • Click and drag the cursor over the desired text in the Source panel. If the selected text exists in the New panel, it will automatically be matched and highlighted.

Note: Automatic text detection on the New file only works when using Text select.

  • Once the matched text is highlighted in the New panel, click Confirm2 if deemed acceptable, otherwise, click Set Manually1 to select a different area.

  • You can create multiple Zones as needed. Each Zone is numbered automatically following the order in which it was selected.

Note: If multiple matches are made when zoning an area in the Source file, the user can click on Next Match3 or Previous Match3 to navigate through each option until they choose the right one.

To modify/delete Zone:

  • To delete a Zone, click on the Zoned text in the Source panel then click Delete1.

  • To adjust the area selected, drag the corners of the Zone over the desired text.

  • To modify an existing Zone, click on the Zoned text in the New panel then click Unmatch2.

  • Repeat the process until you match the desired text on both panels.

  • Select Clear All to clear all markups.


Ignore Text

5. Ignore Text allows you to cross out any text you want to exclude during an inspection. The selected text is crossed out in red.

To use Ignore Text:

  • Click Ignore Text

  • Click and drag the cursor over the text to be excluded in either the Source or New panel.

To modify/delete Ignored Text:

  • To apply the cross-out to other pages in the document, click Apply to All Pages1

  • To delete ignored text, click on the crossed-out area, then click Delete2.

  • To adjust the crossed-out area, drag the corners of the selection over the desired text.

  • Select Clear All to clear all markups.

Note: Multiple selections can be made.

Warning: Ignore Text and Zone Text cannot be applied together. Only one text tool can be used at a time.


Zone Graphics

6. Zone Graphics allows users to perform an inspection of the embedded images in the uploaded documents. The results are displayed as a flashing overlay of the Source and New file.

Using Zone Graphics:

  • Click the Zone Graphics icon.

  • Click and drag the cursor over the desired image.

  • To adjust the selected area, drag the corners of the selection over the desired image.

  • Select Confirm2 to accept the selection or Delete2 to make another selection in the Source file.

  • Once confirmed, the equivalent region on the New file gets highlighted automatically.

  • If the right area is selected, click Confirm.

Shifted Graphics

In the case that the artwork is not in the same location as the Source file, use Shifted Graphics.

  • Click Shifted Graphics

  • Place your crosshairs to mark your first anchor points on the Source file

Note: When doing this, select an easily recognizable area in the artwork on the source file that you can find in the new file (like a corner)

  • Place the crosshairs in the same place on your New file to

  • Match gets made automatically

Note: Use the zoom feature to get a better look in order to place the crosshairs. Use the space bar to switch from crosshairs to panning.

  • You can Zone multiple images as needed. Each image Zoned is numbered automatically following the order in which it was selected.

To Delete Zoned Graphics:

  • Click on the Zone created in the Source file then click Delete.

  • Select Clear All to clear all markups.

Scaling Graphics Inspection

This tool allows users to inspect artwork regions that vary in scale in a graphical inspection. It provides the possibility of manual scaling when the size of the artwork to be compared is not the same size on the Source and the New file.

Below we can see an example of such a situation: the two documents have the exact same logo, but they differ in scale.

The process of inspection is comprised of two steps:

  • Creating the scaling graphics inspection zone:

    • Click on the 6. Zone Graphics button, whereas a system message pops up to help us,

    • Select the required graphical object on the Master file and confirm it,

    • The selection will be drawn automatically on the Sample file. Once again, the system will support us with a message, to confirm or edit the selection,

    • As it is a scaled image of the original, you need to draw around the actual image, whereas a new dropdown is available allowing users to select the scaling function and select both images to be compared to match the size.

    • Select Scaled Graphics and confirm it, in order to proceed with the inspection,

    • Draw the proper selection on the Sample document, and confirm it with the tick,

    • Once accepted, click inspect.

Possible Warning message: in case the two selected zones are not proportionate to one another, a warning message will pop up.

  • The message is an aspect ratio error warning, but it can be ignored in order to continue with the inspection by clicking on 'Continue',

  • In case the graphic zone should be reset, click on 'Review Graphic Zones' and the app will go back to drawing the graphic zones again.

The results are presented on Step 3: Viewing the Results page, under the Interpreting Certain Difference Types section.

A video simulating the functionality is visible below to support understanding on the feature.

Note: Enabling Full Page Graphic Compare will overwrite and remove all existing graphic zones.


Clear All

Click 7. Clear All to remove all markups (Zone Text, Ignore Text, and Zone Graphics)

Note: Clear All button is disabled unless you use one of the markup tools (Zone Text, Ignore Text, and Zone Graphics).


Enable Spell Check

With 8. Spell Check enabled, Verify will flag spelling errors that exist in your New document.

  • Check the Enable Spell Check box

  • Select the right language from the dropdown. It is also possible to apply custom dictionaries on top of the language setting, as such multiple dictionaries are used on the same document

  • Once all relevant dictionaries are selected, they will appear in the list as applied dictionaries

  • Results will display after you click Inspect

Note: Custom dictionaries can be applied by users, but cannot be modified by the user. Admin role is required for custom dictionary modification/creation.


Full Page Graphic Compare

When checked, 9. Full Page Graphic Compare allows for a Graphics inspection to be performed on all the pages available in the uploaded documents.

Note: Both Source and New files must have the same number of pages of the same size.

Warning: You are unable to create graphic zone once the Full Page Graphic Compare is enabled.


Language (Reading Direction)

The 10. Language (Reading Direction) refers to the sequential display of content on the uploaded document. It is the order of the text elements interpreted by Verify, upon selection of one of the following options:


Page Selection

11. Page Selection allows users to include or exclude pages from a multi-page document when running an inspection. The options are Inspect All Pages and Page Range.

Inspect All Pages

Every page in the document gets inspected.

Page Range

Allows the user to limit the inspection to the indicated pages of the Source and New files by entering the range of pages desired.


Inspect

While in the Prep tab, click 12. Inspect to run an inspection. Once completed, the inspection results will display in the Results tab.