Issue: We receive files from external suppliers where we do not have much control on the file creation. My responsibility is to run a Text Inspection using Verify. Do you have any tips and tricks on how to run a Text Inspection in order to better understand the differences found?
Resolution:
Verify inspects live text by checking the Unicode letter by letter between the Source and New file. The best way to run a Text Inspection is to understanding what is going to be inspected. For example:
-
What is live text?
Use the in-app tool that will highlight live text in the document:
i. Click on the Settings icon
ii. Turn on Show Live Text
-
What is not live text?
After using the in-app tool to highlight live text, all non-highlighted words are non-live text. For example Secure your brand packaging is non-live text and will be ignored from a Text Inspection:
-
How to convert non-live text to live text?
Apply OCR on the Source and New file. Using the example above, notice that after applying OCR to the Source file, it is now highlighted:
i. Select Process Flattened Text icon
ii. Click on Apply OCR to Source
iii. Repeat step 1 to start the process to convert non-live in the New file to be live text
iv. Click on Apply OCR to New
-
What is hidden text?
Hidden text is not visible to the eye but exists in the document. Verify will flag this as a difference. For example, hidden text can be behind a graphic or formatted in a way that cannot be seen.
Hidden text behind a graphic
This is hard to diagnose because visually, the Source and Master look like there is live text. Verify will flag the below example as a difference because the Source has live text and the New has a graphic that looks like text. You can tell that the New file is a graphic because non-live text will not re-rasterize when you increase the zoom. The text will look more and more pixelated as you continue to zoom in because it is a graphic and not live text. Live text will re-rasterize when you increase the zoom.
There are times that the graphic will be highlighted when “Show Live Text” is enabled because it is hidden behind the graphic. That is a form of hidden text behind a graphic.
Hidden text formatted in a way that cannot be seen
Notice with "Show Live Text" enabled, there is a section in the New file that is highlighting live text but cannot be read (Yellow box). Verify will detect this as a difference because live text does not exist in the Source file but it exists in the New file even though it is not visible.
-
Do the Source and New file look as similar as possible?
Try your best to make the Source and New file look as similar as possible by using the following in-app tools:
-
Layer & Spot Color Controls
Hide any Layers and Spot Colors that are not important to the inspection to make the files look as similar as possible.
-
Ignore Text
Use the Ignore Text tool to cross out any text that is not on the Source/New file to make the files as similar as possible
-
If the text to be ignored repeats in the same format on multiple pages, use the Apply to all pages tool
-
Use the following in-app tools to analyze the text differences found
Verify compares the Unicode in the Source and New file. When a difference is found, Verify will box the entire word and not the character. For example
-
If they look the same, leverage the change grid for the difference
-
Hover over the letter for the Unicode
-
If you are unsure of the Unicode and want to double check or have a hard time with a foreign language, search the Unicode online.
-
At a deeper level of diagnosing differences, try and remove Verify from the equation.
-
Open the files outside of Verify and see if the file is being loaded differently in comparison to when it is inside Verify.
-
Copy and paste the text into Word, Docs, etc. Select Copy With Formatting when copying text from a PDF. After pasting the text, analyze both the text visually and the Unicode.
Bonus Tip. If the Source and New file look very similar and the objective is to perform a comparison that simulates inspecting using the human eye that ignores hidden text, run a Graphics Inspection. This only works well for 1 to 1 files.
Please feel free to email support@globalvision.co if you have any additional questions. We are happy to help!