Proofing Spelling Inspection Results
After a spelling inspection is run, the Inspection panel appears. Differences between the loaded file and the selected dictionaries can be viewed and reviewed with the ability to assign levels and comments to each difference.
1. Navigating differences
Click the Previous or Next arrow to navigate between differences, each of which will be displayed in the inspection panel.
2. Zoom levels
For maximizing user experience during navigating through the differences, zoom levels were introduced. These zoom levels will determine how the tool is zooming in when reviewing the differences one-by-one.
No Zoom
The items are not zoomed in at all, the whole page is visible with the difference flashing, as such providing an overview of the entire inspected page. This zoom level is optimal for reviewing in an overall encompassing manner.
Small
Items are zoomed in slightly, allowing a good overview of the relative position and the surroundings within the inspected page/area.
Medium
Items are zoomed in moderately, still allowing an overview of the relative position and the surroundings within the inspected page/area.
Large
Items are zoomed in almost entirely, but allowing some overview of the surrounding area to a smaller extent, compared to Medium zoom level. The relative position is not clearly visible, only immediate surrounding area.
Maximum
The difference is zoomed in completely, fitting the screen, without showing the surrounding area. This zoom level is optimal for reviewing small differences, without regard to the position of the difference compared to the inspected area.
Note: Medium/Large are the recommended zoom levels for optimizing user experience - having an overview of the difference, as well as the relative position within the inspected page/area.
3. Assigning levels
Once a difference is picked, click on the Level drop-down list to access and select from the pre-defined levels.
4. Assigning comments
Once a difference is picked, click on the Comment drop-down list to access and select from the pre-defined comments. To create a custom comment, simply type it in the text box.
5. Navigating between pages
Click the Previous Page or Next Page arrow when applicable to navigate between pages in the Master or Report panels.
The arrows appear when hovering in the middle of the inspected documents.
6. Ignoring/Skipping differences
If you want to skip multiple occurrences of the same difference, navigate to the first occurrence of the difference, and click Ignore/Skip All.
Spelling Inspection automatically sets the level to "Ignore" and comments to "Reviewed" for all occurrences. As you navigate through the differences, Spelling Inspection skips over these duplicates.
7. Accessing the Difference List
Click on the Difference List icon to maximize it and view all differences at once.
The navigation functionalities are ported over to the Difference List, while any changes made while in the Difference List will automatically carry over to the Inspection panel once closed.
Differences themselves appear under the Master heading, while Levels and Comments can be assigned by clicking on the applicable drop-down list.
Click the Previous or Next arrow to navigate between differences, each of which will still be displayed in the Inspection panel once selected.
Note: Hold Ctrl and/or Shift key to select multiple differences at once and assign the same level/comment.
Grouping Duplicates is performed automatically.
8. Grouping
Grouping provides a possibility to group all similar differences, as such making proofing more efficient for the user. Clicking the Grouping icon will remove identical differences from the list, as such they do not need to be analyzed individually.
HINT: This functionality aims at increasing user experience with faster inspection analysis.
9. Show/Hide differences
Clicking Show differences displays thin, faint red boxes around all the differences found while keeping the selected difference in bold. To disable this view, click on the Hide differences button.
10. Spelling Suggestion
Spelling suggestions will support the review of spelling inspections, by providing viable options for any identified typo/spelling mistake.
When using two monitors, you can pop out the tab as such maximizing user experience using a secondary screen.